Assessor Resource

BSBRKG401
Review the status of a record

Assessment tool

Version 1.0
Issue Date: April 2024


This unit describes the skills and knowledge required to review and document the changing context and status of records identified as having temporary or ongoing value, and requiring conditions for access.

It applies to individuals who follow business records system guidelines and processes to assist them to make informed judgments on the status and classification of records. They work under supervision or in consultation with more senior staff or system users.

No licensing, legislative or certification requirements apply to this unit at the time of publication.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Identify classes of records justifying review

1.1 Compile and review a list of the criteria for review to be met by records and formats

1.2 Apply the records in the subject jurisdiction criteria

1.3 Identify and document the records that meet the criteria

2. Review disposal authority and access conditions

2.1 Identify disposal authority, disposal class references and any access and security conditions for records, in accordance with industry practice

2.2 Identify and document records for which neither a disposal authority nor an access restriction exist, in accordance with industry practice

2.3 Assemble copies of related appraisal reports and access conditions for analysis

2.4 Make comparisons and take notes of any anomalies arising from the comparison, and recommend changes to existing disposal authorities and access conditions

3. Prepare new appraisal reports

3.1 Prepare new appraisal reports including reference to criteria justifying the review

3.2 Make new interpretations of existing access criteria taking into account new criteria to be applied to the review

3.3 Distribute new appraisals and access interpretations to appropriate stakeholders for comment, and submit for approval

4. Implement recommendations and re-interpretations

4.1 Prepare methodology for implementation and assemble necessary resources

4.2 Produce and circulate revised disposal authorities and access conditions

4.3 Document progress throughout implementation and record any issues or implications arising from revised disposal authorities and access conditions

4.4 Document implementation process and outcomes in organisation’s business or recordkeeping systems

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Identify classes of records justifying review

1.1 Compile and review a list of the criteria for review to be met by records and formats

1.2 Apply the records in the subject jurisdiction criteria

1.3 Identify and document the records that meet the criteria

2. Review disposal authority and access conditions

2.1 Identify disposal authority, disposal class references and any access and security conditions for records, in accordance with industry practice

2.2 Identify and document records for which neither a disposal authority nor an access restriction exist, in accordance with industry practice

2.3 Assemble copies of related appraisal reports and access conditions for analysis

2.4 Make comparisons and take notes of any anomalies arising from the comparison, and recommend changes to existing disposal authorities and access conditions

3. Prepare new appraisal reports

3.1 Prepare new appraisal reports including reference to criteria justifying the review

3.2 Make new interpretations of existing access criteria taking into account new criteria to be applied to the review

3.3 Distribute new appraisals and access interpretations to appropriate stakeholders for comment, and submit for approval

4. Implement recommendations and re-interpretations

4.1 Prepare methodology for implementation and assemble necessary resources

4.2 Produce and circulate revised disposal authorities and access conditions

4.3 Document progress throughout implementation and record any issues or implications arising from revised disposal authorities and access conditions

4.4 Document implementation process and outcomes in organisation’s business or recordkeeping systems

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Compile and review a list of the criteria for review to be met by records and formats 
Apply the records in the subject jurisdiction criteria 
Identify and document the records that meet the criteria 
Identify disposal authority, disposal class references and any access and security conditions for records, in accordance with industry practice 
Identify and document records for which neither a disposal authority nor an access restriction exist, in accordance with industry practice 
Assemble copies of related appraisal reports and access conditions for analysis 
Make comparisons and take notes of any anomalies arising from the comparison, and recommend changes to existing disposal authorities and access conditions 
Prepare new appraisal reports including reference to criteria justifying the review 
Make new interpretations of existing access criteria taking into account new criteria to be applied to the review 
Distribute new appraisals and access interpretations to appropriate stakeholders for comment, and submit for approval 
Prepare methodology for implementation and assemble necessary resources 
Produce and circulate revised disposal authorities and access conditions 
Document progress throughout implementation and record any issues or implications arising from revised disposal authorities and access conditions 
Document implementation process and outcomes in organisation’s business or recordkeeping systems 

Forms

Assessment Cover Sheet

BSBRKG401 - Review the status of a record
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

BSBRKG401 - Review the status of a record

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: